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Archive for October, 2013

5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 5

When you need to represent information within a larger context consider…

 
Technique #5
What if you have something more complex yet that you want to give perspective to and give more details such as a process or a hardware diagram or screen shots?

One option you might want to consider is an online application called Prezi.

For those not familiar with Prezi, it’s an alternative to PPT or Apple’s Keynote.

Rather than transitioning linearly from one slide to the next, all the information is laid onto a big mat, then you zoom in and out of the mat as you go …

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 4

Some times you really need all the information.  But how can you help the audience understand it better?

 
Technique #4
Sometimes you want the information on the same page to give the sense of perspective or relationship

What you might want to consider then is how do you do a slow reveal – or a staged reveal.

 
Reveal Information in Stages as You Tell the Story.
So for instance, in this example, we want to talk about our store growth over the last few years.

We could reveal all the numbers at once.

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 3

Don’t say, “I know you can’t read this slide.”  Instead, consider this technique!
Technique #3
We’re at that point where you’ve considered techniques 1 & 2 (see earlier posts) and you just don’t think simplifying will work.

Then we need to transition into how we serve up the information.

If you need to go through multiple pieces of material, then the next thing to ask yourself is can you address each piece of information with a new slide – in other words, one idea per slide.
Tell the Story of the Data.
The slides below are based on slides from one of my clients.  The numbers …

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 2

For the times when you don’t want to say to your audience, “I know you can’t read this…” consider this approach:
Technique #2
If having no data doesn’t seem appropriate, then ask yourself how can you simplify the information to something you know your audience cares about.

So for instance, let’s say you’re addressing a group of data centers who support small to medium sized businesses.  And you know they care about the fact that Microsoft will stop supporting XP, server 2003 and Office 2003 in 2014.

Now could supply a chart like this one which breaks down by percentage of users who uses …

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 1

If you’ve ever uttered the words, “I know you can’t read this…”  when showing a PowerPoint slide, this post is for you!

You may know it’s not good to have slides full of information, but you may not know what to do instead.
That’s what this series is about –  5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It.
 
Focus on Your Audience
As with any presentation, you need to focus on your audience – who are they, what do they care about, why do they care about what we have to present.  Which leads us …

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