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Archive for ‘Technical Presentations’

10 Most Popular Presentation Posts of 2013 (at least at this blog site anyway)

As the year draws to a close, it’s time once again to recap the top 10 most visited blog posts of the year here at Speaking Practically.

As you think about your upcoming presentations, I hope you’ll find these topics and thoughts helpful.

Thanks for a great 2013!

Kelly

 
#1 – What If I Don’t Like the Default Size 16:9 in PowerPoint 2013?

Currently, when opening a new slide in PowerPoint 2013, it will open by default to a larger sized slide.  Instead of the traditional 4:3 dimensions most people are used …

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It’s Amazing What You Can Do in PowerPoint! Changing Colors & Cropping Images to Create a Whole New Image

“I like your slides, but I don’t have any editing software to make changes to my images.”

Those were the words one of the participants in a recent training class said.

We’d finished the session and a few stragglers stayed after the program to ask some questions.

“There’s a lot you can do in PowerPoint,” I told her.  And then I showed her how I to create this slide*…


Start with the Image on Two Blank Slides
First, I find a picture of a silhouette of people (I …

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 5

When you need to represent information within a larger context consider…

 
Technique #5
What if you have something more complex yet that you want to give perspective to and give more details such as a process or a hardware diagram or screen shots?

One option you might want to consider is an online application called Prezi.

For those not familiar with Prezi, it’s an alternative to PPT or Apple’s Keynote.

Rather than transitioning linearly from one slide to the next, all the information is laid onto a big mat, then you zoom in and out of the mat as you go …

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 4

Some times you really need all the information.  But how can you help the audience understand it better?

 
Technique #4
Sometimes you want the information on the same page to give the sense of perspective or relationship

What you might want to consider then is how do you do a slow reveal – or a staged reveal.

 
Reveal Information in Stages as You Tell the Story.
So for instance, in this example, we want to talk about our store growth over the last few years.

We could reveal all the numbers at once.

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 3

Don’t say, “I know you can’t read this slide.”  Instead, consider this technique!
Technique #3
We’re at that point where you’ve considered techniques 1 & 2 (see earlier posts) and you just don’t think simplifying will work.

Then we need to transition into how we serve up the information.

If you need to go through multiple pieces of material, then the next thing to ask yourself is can you address each piece of information with a new slide – in other words, one idea per slide.
Tell the Story of the Data.
The slides below are based on slides from one of my clients.  The numbers …

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 2

For the times when you don’t want to say to your audience, “I know you can’t read this…” consider this approach:
Technique #2
If having no data doesn’t seem appropriate, then ask yourself how can you simplify the information to something you know your audience cares about.

So for instance, let’s say you’re addressing a group of data centers who support small to medium sized businesses.  And you know they care about the fact that Microsoft will stop supporting XP, server 2003 and Office 2003 in 2014.

Now could supply a chart like this one which breaks down by percentage of users who uses …

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5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It – Part 1

If you’ve ever uttered the words, “I know you can’t read this…”  when showing a PowerPoint slide, this post is for you!

You may know it’s not good to have slides full of information, but you may not know what to do instead.
That’s what this series is about –  5 Techniques for Representing Complex Information on Your Presentation Slides… So Your Audience Can Actually Consume It.
 
Focus on Your Audience
As with any presentation, you need to focus on your audience – who are they, what do they care about, why do they care about what we have to present.  Which leads us …

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For the Introverts Out There! New Book Release – Quiet Influence: The Introvert’s Guide to Making a Difference

More than of few of my clients are self-described introverts.

For my introvert friends, I wanted to let you know about a book released TODAY called Quiet Influence:  The Introvert’s Guide to Making a Difference by my friend Dr. Jennifer B. Kahnweiler, PhD.

Jennifer married an introvert and has been studying them ever since!

What I love about Jennifer’s work is that she doesn’t try to get introverts to behave like their extroverted colleagues (who often get more attention for being outspoken).  Instead, she encourages introverts …

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Most Popular Blog Posts of 2012

With just a few days left in 2012, let’s take a look back and the most popular blogs of 2012! Did your favorite make the list?


#1 – Thank You to Big Fish Games
May 12th, 2012
Life does keep us humble sometimes, yes??

My number one post for the Speaking Practically blog… had nothing at all to do with presentations!

I got …

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“We desperately need great communications from our scientists and engineers in order to change the world”

I was coaching a scientist with the CDC.  She was preparing to present research findings about HIV prevention.

It occurred to me that I may never pull together a presentation with as great an impact on human lives as this scientist.  But if I could help her communicate her message, then my work had meaning.

 
Melissa Marshall’s TED Talk – Talk Nerdy to Me
In a four minute TED video, Melissa Marshall, a faculty member with the Department of Communication Arts & Sciences …

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