Translating PowerPoint Slides: How to Choose Fonts in PowerPoint that Are Used in Both the Apple / Mac Version of PowerPoint and the PC / Windows Versions of Office 2007 / Office 2010
During a training class last week while using a PC laptop, I mentioned in passing that my other computer was a Mac. (OK, truth be told, I was having some technical issues and I said that I wasn’t used to using a PC – that I normally use a Mac. But honestly, I wasn’t being snooty when I said it!)
After the session, one of the attendees asked me how I dealt with “translation” issues between slides created in the Mac version of PowerPoint versus slides created on a Windows version of PowerPoint. This can be an issue for those collaborating with others in a mixed computer environment or working with clients in the “other computer’s” world. Here’s what I told him.
Find Common Ground through Fonts
The one thing that I found works the best in creating slides that will translate between PC and Mac versions of PowerPoint is to only use fonts which can be found in both the Mac and the Windows versions of PowerPoint.
But Kelly – you may be thinking – PowerPoint 2010 has an “embed fonts” feature where you can embed fonts not found in other versions of PowerPoint into a PowerPoint file. I tested this functionality recently saving a file on my Windows 7 laptop and then opening it on my MacBook Pro in the Mac 2008 version of PowerPoint. The embed font doesn’t work across platforms – it only works within the Windows versions of PowerPoint, for instance going from the Office 2010 to Office 2007 versions of PowerPoint.
If you’re dealing with font translation issues between your Mac version of PowerPoint and your Windows version of PowerPoint, here is a list of fonts that can be found in the Microsoft Office Windows version of PowerPoint 2007/2010 and the Microsoft 2008 PowerPoint for Mac.
Hope you find this helpful as you’re translating your PowerPoints between Macs and PCs!
P. S. For anyone out there on Microsoft 2011 PowerPoint for Mac
I would love to hear in the comments if there are any other fonts in Mac 2011 that we should let folks know about! Or if the embed fonts function works in the Microsoft 2011 version of PowerPoint for Mac!